Prominent Ukrainian JSC Improved Efficiency In KYB by 70% with OSINT Solution

The Challenge

• Fragmented Information System: The company’s system for tracking employees and vendors was disjointed, leading to operational inefficiencies and increased insider threat risks.
• Reduced Productivity: Employees spent excessive time navigating multiple systems to verify candidates or vendors, impacting daily productivity, especially given the volume of 100-500 verifications processed daily.
• Data Blind Spots: Fragmented data storage and manual processes created gaps in employee and vendor histories, complicating data sharing and comprehensive background checks.

Unnoticed Red Flags: The disjointed approach allowed misconduct or problematic histories to go undetected across different departments, increasing the risk of exploitation by bad actors.

The Solution

Tender:

• The national JSC’s security department identified the need for a comprehensive OSINT solution and issued an RFP. FS Group won the tender and collaborated closely with the JSC’s security team.

Web Application Development:

• Unified Data Accumulation: Centralized data collection on vendors and employees from all enterprises in a readable, accessible format.
• Automated Data Enrichment: System automatically enhances company and employee data using open sources and FS Group Big Data.

Two Separate Modules:

• Vendor Verification:
  • Data Retrieval: Employees can enter a vendor’s identification number to retrieve data from open sources and FS Group Big Data, including:
    • CEO and founder connections with Russia.
    • Debt history and lawsuit history.
    • Beneficiaries and potential bankruptcy notifications.
  • Approval Process: Once reviewed, the information is automatically routed to stakeholders for approval.
• Employee Background Verification:
  • Data Verification: Provides verified information via tax numbers, such as owned property, vehicles, and sanctions lists. Additional data based on the full name requires manual verification.
  • Profile Management: Prevents duplicate profiles and permanently records all changes. Cross-enterprise verification requires obtaining existing profiles from other enterprises.

Approval Process: Similar to vendor verification, the information is automatically routed to stakeholders for approval.

Result

• 70% improvement in verification efficiency across the JSC’s enterprises.
• Significant reduction in insider threat risk through a centralized database and minimized human error.
• Ongoing collaboration spanning over 11 years, with continuous solution development.